Use the below rarely-known amazing tricks for Microsoft Outlook to work smarter at your workplace.
- Include Holidays into your Calendar
On the Tools menu, click Options, click Calendar Options, and then click Add Holidays.
- If you travel between Time Zones
Add a second time zone and switch between time zones for all Windows-based programs. Go to Tools menu, click Options, click Calendar Options, and then click Swap Time Zones in the Time Zone dialog box.
- Be Updated with the Latest News
To access the newsreader from Outlook, on the View menu, click Toolbars, and then click Customize. Under Categories, click Go, and then under Commands, click News and drag it to one of your toolbars.
- “Unsubscribe from” a thread
Highlight a message from the thread that’s problematic. Go to the Home tab, click Ignore. Outlook will now delete all previous and future messages on that thread.
- Clean it up when Quitting
Go to the File tab, click Options. Under the Advanced tab, click on “Outlook start and exit,” and tick the box next to “Empty Deleted Items folder when exiting Outlook“.
- Auto-close Message Window After Replying
Go to the File tab, click Options, then Mail, then scroll down to Replies and Forwards, and tick the box next to “Close original message window when replying or forwarding“.
- Force Replies to reach multiple recipients
When composing the message, go to the Formatting tab, click Options. Go to Message Options dialog box, and then to Delivery Options section, check the ‘Have Replies Sent To’ option. Next, click on Select Names and select all appropriate recipients. Click Close to return to your message.
- Use Templates instead of writing same e-mail twice
Compose a new email message. Type in the template email body text and subject line. Go to File tab and click Save As. Change the File Type to ‘Outlook Template (the OFT extension)’. Name your template appropriately. Click Save. To use, go to New Items > More Items > Choose Form > File System > User Templates, and select your template.
- Let your Signature flaunt your Business Card
Create a business card by editing your own contact information in your Outlook Contacts. Go to File > Options > Mail and click Signatures. Go to E-Mail Signatures tab, click New and create new signature. Go to Edit Signature, click Business Card and select your own contact information from the list of Outlook contacts. Assign the new signature that you’ve created as the default messages for either new messages or replies and forwards, or both.
- Spell Check before you press send
Simply press F7 on your keyboard and you will be able to check the entire document for both spelling and grammar.